Home > Presentation Examples> Visual Presentation Example on yearly Audit
Here is an example of how a boring text based slide can be made more interesting and clear by organizing information in a visual way.
The slide we will convert into a visual presentation is:
Issues with the above text-based format:
- Presenting a schedule as text makes the information difficult to understand and remember for the audience
- While using a contrasting color to highlight key words is a good idea, it doesn’t seem to work in the above example because it is used to highlight micro details
Let us convert the slide into a more visual type of presentation.
Steps to Makeover the Slide
Step 1: Isolate the core words
The core words that need to be represented on the slide are highlighted above. The rest can go into the speaker notes.
Step 2: Plan the aspects to be visualized
The three aspects to be visualized are:
- The schedule for the three types of audits
- Importance of the month of October
- Lack of audits in 4 months
Step 3: Visualize using an animated diagram
Let us convey the concept using a simple diagram in PowerPoint and represent the relationship better using custom animation. I’ve retained the title. It gives a quick snapshot of what the slide is all about. Here is how I present the idea:
Here is the transcript of the presentation after it is visual:
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There are 3 types of audits that happen during the year.
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First is BOP Audit. It is a quarterly audit from our Regional Office. It happens during these months
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The second type of audit is HOC audit that happens every four months from our London office. Here is the schedule of the audits.
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The third type is our routine bi-monthly internal audit called CMO audit. Here is the schedule.
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As you can see, October has all 3 audits happening simultaneously. So, it is a very important month for us.
The blank columns in the months of March, May, September and November show that we have no audits planned during those months.
I’ll send you a copy of this schedule so you can plan your work accordingly.
End of slide.
Inference:
So, how did you find this visual slide as compared to the messy slide you saw earlier? Better, isn’t it? A simple visual representation made the slide so much easier to understand. See the difference in the look and fee for yourself.
Conclusion:
You too can learn the process of visualizing your text based slides into Simple Powerful Diagrams. Learn the simple 3 step process to convert your text based slides into simple powerful diagrams from our e-book – Visual Presentations.
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