How to Video Conference Effectively

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Sometimes presenters are expected to present over voice or video conferencing. They find the experience very different and difficult as response is not instantaneous like a live audience.

Also, there are far more chances of technical glitches that make it challenging.

Here is the step-by-step process of how such presentations can be made more effective.

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Related: Expert Ellen Finkelstein on Presentation on Web

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Better Virtual Presentations – Presentation Transcript

1. VIRTUAL PRESENTATIONS Working with Video / Voice conferencing
2. Imagine making a business presentation…
3. Where your audience is standing behind a wall
4. It is frustrating on both sides!
5. This is exactly what happens when we communicate over video or phone or chat conference
6. The presenter: Cannot see audience reaction
7. For the audience : it is just a boring voice or video
8. This happens as…
9. …parts of our usual communication is missing 2-way Interaction Reactions Body Language Eye Contact
10. Minimal Rule The only way to make a successful virtual presentations is to ENGAGE audiences continuously
11. Engaging audiences includes…
12. Setting up offline
13. Using multiple modes of communication
14. Allocating time for interaction
15. Using voice effectively
16. Sticking to schedule
17. Let us see each point in detail…
18. 1. Set up offline Get to the conference early and test all equipment on both sides
19. Time spent adjusting equipment is very boring for the audience
20. Mute cell phone and switch off other distractions
21. 2. Use Multiple Modes of Communication
22. Email the presentation ahead of time A visual slide will add more impact to such a presentation!
23. 3. Allocate time for interaction Presentation Questions Opinions Polls
24. Since people cannot see each other…
25. …they speak at the same time and the presenter becomes confused
26. Allocate time for each person and pause between points for questions
27. Enforce interaction every 3 minutes. Ask questions, conduct an online poll etc!
28. 4. Use voice effectively Enthusiasm in your voice is the key to a more engaged audience
29. Tip: To appear natural, make someone sit in the room same room and present to them
30. 5. Create schedule Topic 1 Introduction Topic 2 … and stick to the time limit set Questions Call to action
31. Take other discussions to other modes like emails, one-to-one calls, etc
32. Finally, a conference call does not end the presentation…
33. Follow up with minutes of meeting to confirm understanding on both sides
34. The minutes should contain…
35. Presentation highlights
36. Answers to questions
37. Decision taken
38. To recap…
39. Engage your audiences more by…
40. Setting up offline
41. Using multiple modes of communication
42. Giving time for interaction
43. Using voice effectively
44. Sticking to schedule
45. Send Minutes of meeting
46. Make your next virtual presentation a powerful one!
47. This presentation was made with Minimal™ Approach.

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